Acrolinx for Office on Windows - Outlook

Before you check your mail in Outlook with Acrolinx, make sure you've read the specific information on Acrolinx for Outlook on Windows.

What You Can Check

Acrolinx for Outlook checks your editable content when you're drafting a mail. You can use Acrolinx in both Compact View and Inspector View in Outlook.

Acrolinx checks your email body and subject line. If you check an email thread (like when replying to a mail), Acrolinx will check the entire thread, but any cards relating to the previous messages will be inactive.

Acrolinx doesn't check items like Meetings, Appointments, and Tasks.


Find Acrolinx in Office - Outlook

To show the Sidebar, first start drafting a mail. You can be in either the Inspector View (normally the default when drafting a new mail) or the Compact View (normally the default when replying to or forwarding a mail). The Acrolinx icon  will appear in the  Message tab in the Ribbon Menu.



What Kind of Guidance Do You Have?

The Sidebar will look a little different depending on if you have Targets enabled or if you're using a Guidance Profile to check your content.

Not sure if you have Targets enabled? Don't worry, there are two ways to find out.

  • In the Options tab of the Sidebar, you can see if a Target or a Guidance Profile is selected.

or 

  • Open the Scorecard and search for Checking Information. If it's not there, you're checking with Targets.

With that in mind, read this article on how to check your content.

Check Your Content with Targets

  1. To check your content, click the CHECK button in the first tab at the top of the Sidebar. Unless your content is flawless, you'll probably see issues show up. The Sidebar shows content issues with interactive colored cards. We provide a more in-depth explanation of how to work with issue cards in the article The Sidebar Card Guide.

    You can decide which cards get displayed. You might also want to filter the goals so that you can focus on a certain goal such as Correctness.

    For example, filter out Tone to stay focused on the other goals.

  2. Acrolinx gives you a Scorecard that scores your content based on the goals that you're checking for. You also get an overall Acrolinx Score. To view your Scorecard, click on your Acrolinx Score at the top right of the Sidebar or click Scorecard in the slide-out menu.

Check Your Content with Guidance Profiles

  1. To check your content, click the CHECK button in the first tab the top of the Sidebar. Unless your content is flawless, you'll probably see issues show up. The Sidebar shows content issues with interactive colored cards. We provide a more in-depth explanation of how to work with issues in the article The Sidebar Card Guide.

    You can filter the list of issue types so you can focus on a certain issue type such as spelling.

  2. Acrolinx gives you a Scorecard that scores your content based on the types of issues that you're checking for. You also get an overall Acrolinx Score. To see your Scorecard, click on your Acrolinx Score at the top right of the Sidebar or click Scorecard in the slide-out menu.



Check Only a Part of Your Content

You can also check a selection of your content. You'll only see the issues for your selection.

Check Selection offers a smaller set of guidance and doesn't include:

  • Acrolinx Score
  • Tone and voice guidelines
  • Findability
  • Discovered Terms
  • Metrics and Analysis cards
  • Reuse


To check a selection, follow these steps:

  1. Select the content you'd like to check.

    The results you see for a selection might differ between Integrations. For example, if you select a single word or phrase in some Integrations, Acrolinx might expand your selection and check the entire sentence.

  2. Click CHECK SELECTION in your Sidebar. You can find it in the drop-down menu next to the CHECK button.
  3. Voila! The Sidebar will only show you cards for the content you've selected.