Before you check your mail in Outlook with Acrolinx, make sure you've read the specific information on Acrolinx for Outlook on Windows.
What You Can Check
Acrolinx for Outlook checks your editable content when you're drafting a mail. You can use Acrolinx in both Compact View and Inspector View in Outlook.
Acrolinx checks your email body and subject line. If you check an email thread (like when replying to a mail), Acrolinx will check the entire thread, but any cards relating to the previous messages will be inactive.
Acrolinx doesn't check items like Meetings, Appointments, and Tasks.
Find Acrolinx in Office - Outlook
To show the Sidebar, first start drafting a mail. You can be in either the Inspector View (normally the default when drafting a new mail) or the Compact View (normally the default when replying to or forwarding a mail). The Acrolinx iconwill appear in the Message tab in the Ribbon Menu.
Check Your Content
To check your content, click the CHECK button at the top of the Results tab. Unless your content is flawless, you'll probably see issues show up in the Results tab. Content issues are represented as colored "cards" that you can interact with. We cover how to work with issues more in-depth in the article The Sidebar Card Guide.
You can filter the list of issue types so that you can focus on a certain issue type such as spelling.
- Acrolinx gives you a Scorecard that scores your content based on the types of issues that you're checking for. You also get an overall Acrolinx Score. To see your Scorecard, click on your Acrolinx Score at the top right of the Sidebar or click Scorecard in the slide-out menu.
Check a Selection of Your Content
You can also check a selection of your content. You'll only see the issues for your selection.
Check Selection offers a smaller set of guidance and doesn't include:
- Acrolinx Score
- Tone of Voice
- Discovered Terms
- Reuse (legacy feature)
To check a selection, follow these steps:
Select the content you'd like to check.
The results you see for a selection might differ between Integrations. For example, if you select a single word or phrase, in some Integrations Acrolinx might expand your selection and check the entire sentence.
- Click CHECK SELECTION in your Sidebar. You can find it in the drop-down menu next to the CHECK button.