Acrolinx for Google Docs, Sheets, and Slides - Release Notes

Version 1.5 (21 February 2019)

Release Summary

We've collected feedback and ironed out all the wrinkles, so we're proud to announce our official release of Acrolinx for Google Slides. Of course, we haven't forgotten our other Google integrations — we've added a few tweaks to Acrolinx for Google Sheets and Google Docs as well.

Improvements

Check Only Selected Elements in Google Slides

In our Beta version of Acrolinx for Google Slides, you had no choice but to check the entire presentation each time. Now, you can check an individual slide or elements within a slide — Acrolinx only checks what you selected. This includes slides, speaker notes, text boxes, tables, or word art.

One thing to note: you might notice that it takes just as long to check a single text box as it does to check an entire presentation. Acrolinx still needs to process the whole presentation behind the scenes but then discards anything that wasn't selected. We agree that this isn't ideal behavior for large presentations, but we couldn't find a way around the issue for now. In most cases, we hope it won't be too noticeable.

Insert Suggested Replacements in More Parts of a Slide

Usually, you can click a replacement suggestion in the Sidebar and Acrolinx updates the text in your document. In the Beta version, it wasn't possible to use this feature on text in "Alt text". Alt text isn't immediately visible but helps to describe elements such as videos, images, and lines. We've overcome this limitation and you can now use the Sidebar to automatically fix issues and Alt text.

Find Issues in Locked Content

We call content "locked" if you can't use Acrolinx to navigate you to and update the text in that content. For example, the text in Google WordArt is "locked" for Acrolinx. But it's still useful to know about issues in this content even if you can't select replacements. When Acrolinx finds issues in locked content, the issues are displayed in a locked Sidebar card. You can still click a replacement suggestion, and Acrolinx will highlight the entire WordArt. Then you’ll have to edit the WordArt and type the replacement yourself. Of course, this is still better than not knowing about the issue at all. 

Issue cards for speakers notes will also appear locked. But you'll have to navigate to the location and make type the replacement yourself.

Find Issues in Merged Table Cells and Grouped Text Boxes on a Slide

Elements that are merged or grouped are tricky to check. That's why the Beta version of Acrolinx for Google Slides didn't check these elements properly. Now, we've extended the integration so that Acrolinx can find issues in merged table cells or in grouped text boxes. In the case of grouped text boxes, Acrolinx can't highlight the exact issue text but still highlights the text box that contains the issue text. This is still a great improvement on the Beta version of Acrolinx for Google Slides.

Known Issue

Issue Text is Hard To See in Slides with Dark Backgrounds

Acrolinx highlights issue text in the system default color — usually this color is light gray. If your slides have a dark background, you won't be able to see gray highlighting clearly. In Google Slides, it's a challenge to detect dark backgrounds and automatically adapt the highlighting color. However, we haven't given up yet and are still working on a solution.

Upgrade Information

This Version of Acrolinx Requires the Following Items:

  • Acrolinx Core Platform 5.3.1 or later
  • A new Content Profile — to take advantage of these improvements, you'll need to get the latest Google Slides Content Profile.
  • An Acrolinx license with Acrolinx for Google Slides enabled.

If you're missing any of these items, contact Acrolinx Support to get the relevant updates.