How The Term Search Works

While the term search generally works very intuitively, it might be important to know about some of the fundamental concepts.

When you start searching for a term, all characters are treated as wildcard searches by default. For example, if you start typing and enter the character a the autocomplete dropdown lists words containing a. If you continue typing and tighten the search term to ac, the autocomplete dropdown lists words containing ac.

When your terms contain quotation marks, you must escape these characters. This is necessary because the search works similar to a standard search in any search engine. Entering quotation marks does not search for the quotation marks, but marks a search query as a search for an exact word or phrase. For example, the database might contain the term Database "Acrolinx Documents". If you search for the exact spelling of the term, the search won't find the term. Instead, you must escape the quotation marks and use the following search query with escaped characters: Database \"Acrolinx Documents\".

Finding Terms from the Terminology Summary

To find terms from the Terminology Summary, follow these steps:

  1. Click the menu item Terminology in the Navigation Menu.

    The Terminology Manager displays a count of all terms in the database, summarized according to the system categories language, statusdomain, and one custom list field of your choice.

    Each category is displayed in a Category Section.

  2. (Optional) Use the Custom Field dropdown to change the contents of the Custom Category Section.
    If you select a custom field that contains a very large number of items, it might take a long time to reload the page. For example, your administrator might configure a custom field for domains. If the terminology database contains more than one thousand domains and several thousand terms, displaying this custom field might take several minutes.
  3. Click a list item within one of the Category Sections to filter for terms
    • in a particular language or domain.
    • which have a particular status.
    • which have a particular list field value.

    For example, to find all terms where users have added comments and requested a review of the term details, select the custom field Process Status in the Custom Category Section, and click the status Review Requested.

About Autocomplete Fields

Autocomplete Fields are used frequently throughout the Terminology Manager. Autocomplete fields are text fields which anticipate your input. Using the first few characters that you enter, autocomplete fields search the terms or domains in your database and display a list of possible matches in the autocomplete dropdown. Additionally, the autocomplete dropdown can display actions which enable you to jump to another task in the Terminology Manager interface.

Attention: In certain contexts, autocomplete fields may intentionally omit some matches. For example, the autocomplete field which is displayed by the Add Term button does not suggest matching terms which have already been added to a term entry. Any context-specific suggestion behavior is noted in topics or procedures that refer to autocomplete fields.

About the Search Results Table

When you search for terms in the Terminology Manager or the Term Browser, the results appear in the search results table.
Use the following list as reference for information about how the search results table works:

  • Acrolinx uses an infinite scrolling list instead of pagination to display long lists of terms. The page automatically loads more items when you get close to the bottom of the page. To aid navigation, the table header is always displayed on top of the page when you scroll down. Infinite scrolling makes it easier to work with long lists which are common when working with terminology.
  • You can edit a term directly in the search results table. To see if you can edit a cell in the search results table, move the mouse pointer over a cell. If it changes into a hand icon, you can click the cell and edit the field value. With inline editing, you can edit terms without leaving the search results table. Inline editing is only available in the Terminology Manager.
  • You can group terms by term entry to see all terms that belong together. If you click Group by term entry, Acrolinx groups all synonyms and translations and displays them in separate sections of the search results table. This feature is especially useful if your terms usually have many synonyms and translations.
  • It is easy to select or deselect terms in the search results table. To select or deselect all terms, select the checkbox in the header of the first column. This checkbox has three states, so you can also tell when only some of the filtered terms are selected. To select or deselect individual terms, select the checkbox next to the term. This checkbox makes the user interface more intuitive for both experienced and new users. You can only select terms in the Terminology Manager.

Grouping Terms by Term Entry

You can group terms by term entry to see all terms that belong together. A term group displays all synonyms and translations. Each term group is displayed in a separate section of the search results table. This feature is especially useful if your terms usually have many synonyms and translations. If you group the terms by the term entry, you get a better overview of the terms that describe the same concept.

When you save a filter, Acrolinx stores your selection of the Group by term entry option as well as other changes that you have made to the search results table.

To group terms by term entry in the search results table, follow these steps:

  1. Apply a filter or directly search for a term to view a list of terms.
  2. In the navigation bar, click Group by term entry.

    The search results table now displays the terms as term groups. Each group displays the terms that belong to the same term entry.