Create Terms

You need a role with the right privileges to access and edit terms. Your Acrolinx administrator can add restrictions to these privileges, for example to distinguish between translators for different languages. If your role has a restriction, you might not be able to edit certain fields when creating or editing a term, for example the term status or domain.

There are two ways to create terms in the Terminology Manager interface. To decide which one is relevant for you, use the following examples as a guideline:

Create a New Term, Which Describes a New Concept

To make sure that the concept doesn't already exist in your terminology, first use the search functionality to find possible synonyms of your term.

Example: I want to add the deprecated term "user handbook". I use the following search queries to find possible synonyms: user, document, guide.

If there’s no existing term entry that describes the concept, follow the next steps.

Create a Term

You create a term by entering text in the Search or create field. This field is at the top of most pages in the Terminology section. You first search for your term, and if the term doesn’t exist, Acrolinx offers to create it for you.

To create a term, follow these steps:

  1. If the Search or create dropdown isn’t set to Term already, select the option Term from the dropdown.
  2. Type the name of the new term in the autocomplete field.
  3. In the dropdown that appears, select Create new term "<term>".
  4. In the prompt that appears, update the basic term settings.
  5. Click Create.
  6. (Optional) In the term edit page that appears, update any other settings that you consider important.
  7. To make your new term available to users when they run a check, reload your language configurations in the Servers section of the Dashboard.

Create a New Term Which Is a Synonym or Translation of an Existing Term

If you find existing terminology that describes the same concept as a potential new term, follow the next steps.

Example: I want to create the deprecated term "user handbook". After doing a search, I find the existing terms "user guide" and "user documentation", which belong to the term entry "user guide". I add "user handbook" to the existing term entry "user guide".

Create a Linked Term

A linked term is a synonym or translation of another term. You can link existing terms together or you can create terms and link them while you edit the current term. For example, if you open the term "phillips-head screwdriver" open, you can add the linked term "cross-head screwdriver". If the term that you want to link doesn’t exist, Acrolinx offers to create it for you. You can add linked terms without leaving the term edit page for the original term.

To create a linked term, follow these steps:

  1. Open the term edit page for the first term.
  2. Click LINKED TERMS
  3. Click the row of the linked terms table that says + Click here to add a term.
  4. In the prompt that appears, type the name of the new term.
  5. In the dropdown that appears, select Create new term "<term>".
  6. In the prompt that appears, update the basic term settings.
  7. Click Create. Acrolinx creates your term and adds a link to the LINKED TERMS section of the original term.
  8. To make your new term available to users when they run a check, reload your language configurations in the Servers section of the Dashboard.

Create a Term with Special Characters

Many terminology databases have some terms with special characters in their names, like non-breaking spaces. It can be difficult to enter these characters on a standard keyboard, and copying and pasting special characters from other documents can produce inconsistent results.

In the Terminology Manager, you can use Unicode to enter special characters. See the Unicode Consortium website for more information on Unicode.

To enter a special character in the term name, follow this step:

  • Enter the Unicode for the character with the prefix '\u'.

    For example, you would enter a term name with a non-breaking space (Unicode: 00a0) like this: my\u00a0term