Term Status, Head Term and Domain

The Basic Information tab.


Status is a term qualifier that indicates approval, acceptability, or applicability in a given context.

In the Terminology Manager, Status is a system category that is based on a subset of the statuses listed in the ISO standard 12620: A.2.9.

A term can have five types of status:

Status TypeDescription
PreferredThe term is preferred in written documents in your organization.
AdmittedThe term is permitted in specific contexts only and writers must pay special attention when using the term.
DeprecatedThe term isn’t allowed in written documents in your organization. Preferred or admitted suggestions are usually provided for deprecated terms.
ProposedThe term has been submitted for validation in the Terminology Manager.
Non-TermThe Non-term status influences the Term Discovery component.

This status indicates that the term isn’t relevant for your terminology, but must be retained in the database to make sure that the term isn’t harvested again.

The Non-Term status has two sub statuses:

  • Stopword ensures that words or phrases containing the non-term aren’t identified as potential discovered terms during the Term Discovery process.
  • No-single-term indicates that the non-term shouldn’t be discovered, but doesn’t prevent words or phrases that contain the non-term from being discovered.

You can set the status of a term using the Term Page, the Batch Edit Function, or the term import wizard.

The Status also plays a functional role for the following components of Acrolinx:

  • The Core Platform uses the Status values to determine which terms to load for checking.

    The server loads terms with the status PreferredAdmitted and Deprecated.

  • The Acrolinx Integrations use the Status values to decide how to flag terminology issues.

    Deprecated terms are always highlighted. Depending on the configuration of your guidance package, Admitted terms may also be highlighted.

You can use the category manager to rename the status names or to add more substatuses. However, you can’t add new statuses or remove existing statuses.

To add a new sub status, follow these steps:

  1. Click Terminology Customize Category Manager.
  2. Follow the procedure to create sublist item in the topic Creating List Items.

Term Entries and Head Terms

Term Entry is a group of terms that are linked together to describe a distinct concept in one or more languages. You can group by term entry.

Head Term is a term that is chosen to represent a term entry as a human-friendly identifier (Based on ISO 12620 A.2.1.1.). In the Dashboard, head terms are indicated with the head term icon .

If you're editing a term and you want to make it the head term, click Set to Head Term >on the Basic Information tab.
The function Set to Head Term is part of the "Is Head Term" field. Not everyone has this field in their term layout. If you can't see it, ask your administrator to add this field by customizing your term edit layout.

In Acrolinx Terminology, all term entry fields are stored and edited in the Head Term record. Standard terms inherit some information such as the definition from head terms. It’s important to remember that when importing terms, the term entry fields in a head term always override the equivalent fields in the linked terms. For more information about term entry fields, see the topic Using the Custom Field Window.


In Acrolinx, you can use domains to categorize terms in various ways. Some people like to organize their domains by interface area or product line. The way you organize your terms should reflect your checking requirements. For example, when checking some documents you might want to flag overly technical terms, but in documents for a technical audience many of those terms would be OK.

To fulfill this requirement, you could have a domain called "non-technical" where technical terms are deprecated and another domain called "technical" where those same terms are admitted. When you check a document, you can select the domain that is most suitable for the document.

Domains also play a functional role in the Core Platform. You can use domain names in your language configuration files to automatically create simple loading terms.

In the Terminology Manager, a term can belong to multiple domains. You can add terms to a domain using the Batch Edit Function, or the term import wizard. You can use the category manager to add, rename, or remove domains. The Terminology Manager also supports domains that are organized in a hierarchical structure. 

To add a new domain, follow these steps:

  1. Click Terminology > Customize Category Manager.
  2. Follow the procedure Creating List Items.